Medical Information

Health forms must be completed and uploaded to UltraCamp by June 1st. 

ALL FORMS MUST BE SUBMITTED BY JUNE 1st, or your camper will not be able to participate in camp this summer.

What do I need for my forms to be complete?

• Parent completed form on Ultra Camp
• A printed copy or handwritten record of immunizations
• Any medication your camper needs signed off on by a licensed health professional this includes over the counter medication
• Copy of prescription for prescription medications
• Medical insurance

HEALTH AND SAFETY

The camp takes every precaution to provide a safe and healthy environment for campers. Our camp nurses live at camp during the camping season and manage our Health Lodge, which is available 24-7.

MEDICAL SCREENINGS

The camp nurse, as required by the NYS Department of Health, must review all medical records. Campers with medication or change to their health must see the nurse upon check-in. The camp director must be notified in advance of any health issues regarding a child’s special needs that may require modifications during camp such as: hearing impairments, language barriers, home life, divorce, learning disabilities, recent change in medications, etc. If a child comes to camp with a pre-existing illness or injury, he or she may be sent home or treated by the camp physician at the parent’s expense. No refund will be issued for missed time due to injury or illness.

MEDICAL TREATMENT

In the event of minor or injury at camp, the camp nurse will treat the camper. If necessary, the camper may be examined by a local pediatrician. This summer there will be no overnight stay in the infirmary of our Health Lodge. If a camper is injured or becomes ill parents will be notified right away and asked to pick up their child. There will be no over the counter drugs such as Tylenol, or Aspirin permitted this year. When an injury is serious or outside treatment is required. All fees are the parent’s responsibility. A copy of the front and back of your insurance card is required by the pediatrician.

EMERGENCY MEDICAL TREATMENT

In the event of serious injury requiring emergency treatment or hospitalization, campers will be taken to Peconic Bay Medical Center and every effort will be made to contact the parent immediately. A camper who becomes ill or is injured, cannot resume regular camp activities may be sent home at the discretion of the Camp Director. There will be no refunds.

PRESCRIPTION AND NON-PRESCRIPTION MEDICATION

If it is necessary for your child to receive any medication while at camp, please adhere to the following guidelines:

ALL MEDICATION PRESCRIPTION AND NON-PRESCRIPTION MUST BE SIGNED OFF ON BY A DOCTOR. ALL PRESCRIPTION MEDICATIONS MUST HAVE A COPY OF THE WRITTEN PRESCRIPTION WITH THE MEDICATION, NOT JUST THE LABEL! NO EXCEPTIONS!

• The physician must give permission to the camp nurse to administer medications by signing the appropriate section of the Physician’s Form or provide a standing order.
• The parent or family physician must provide clear instructions about the use of prescription medications on the Physical Examination Form.
• All prescription/non-prescription medications must be packed separately and given immediately camp nurse.
• All prescription/non-prescription medications must be in their original containers and labeled correctly.
• Medications will not be dispensed with expired expiration dates and can only be dispensed by the camp nurse and/or witnessed by the camp health staff.
• Campers are permitted to carry their own inhalers and Epi-pens if they are noted on the camper health form and contain a pharmacy label with their name on it.

Prescription medications with written copy of prescription:

• Complete name of patient
• Date prescription filled
• Expiration date
• Directions for use/precautions (if any), storage (if any).
• Name and address of dispensing pharmacy
• Name of physician prescribing medication

Non-prescription medications:

• Complete name of patient
• Authorization and instructions for use by individual’s physician

All children on prescription medications will be instructed on the first day camp about the schedule for dispensing medications. Emphasize the importance of encourage your child to take responsibility for complying with this schedule.

No camper is permitted to have medications, including vitamins, ointments and lotions of any kind, on his/her person at camp without the express permission of the camp nurse. Campers are allowed to bring sunscreen and insect repellent in lotion form (no aerosol or other sprays) but must use these appropriately and keep them in their luggage. Improper use of sunscreen or insect repellent. Will result in disciplinary action.

All Children on prescription medications will be instructed on the first day of camp about the schedule for dispensing medications. Emphasize the importance of and encourage your child to take responsibility for complying with this schedule.

No camper is permitted to have medications, including vitamins, ointments, and lotions of any kind, on his/her person at camp, without the express permission of the camp nurse. Campers are allowed to bring sunscreen and bug repellent (no aerosol or other pressure spray bottles) but must use these appropriately and keep them in their luggage. Improper use of sunscreen or insect repellent will result in disciplinary action.

Medical Insurance

The parent’s personal medical insurance is the camper’s primary coverage. All campers must have medical insurance or coverage to attend camp. All registered campers are covered by excess coverage accident insurance while at camp.

Last updated May 12, 2023