HR/Payroll/Office Coordinator

Location:  Jericho, NY

Position Summary:

The Operations Coordinator is an essential member of the Nassau County team.This position provides a wide variety of complex and diversified technical, clerical and/or administrative support including word processing, database manipulation, spreadsheet development, desktop publishing to create, edit, format and produce office forms, letters, directories, and correspondence, maintains records, data and files, supports general financial and business functions of the Association, performs routine data collection and compilation, and coordinates event registration.

As the local Association HR Coordinator they will provide administrative support, management and coordination for assigned local human resources responsibilities. This position will perform a moderate amount of highly complex tasks to support the Association, within the Human Resources area.This position will work closely with the SBN Human Resource Lead to ensure that functional area best practice recommendations are implemented in accordance with established timeframes.Coordinate all summer Camp HR hires during spring and summer. This position will perform job duties with a high level of initiative and discretion, while maintaining a high level of confidentiality.

As the local Association Payroll Coordinator, with discretion and moderate initiative guide, and lead the daily functions related to payroll which includes timecard collection process and Workday roles of Management Partner, and Hire Initiator. Coordinate short term disability, workers compensation and provide support to benefits, including administering vacation and sick accruals for all staff. Will work closely with SBN HR Lead to support compensation, benefits and HR systems related initiatives.

As the Association Office Coordinator the primary role of the position is to provide administrative office support for the main office located in Jericho, NY.The position is responsible for providing administrative support to the Executive Director and the Assistant Executive Director.Assist with office supply ordering, mail, phone calls, and other office coordination functions as needed. 

Required Qualifications:

  • Associates Degree or Equivalent Education.
  • Experience relevant to the role of the position.
  • Knowledge of accounting principles, procedures, and practices.
  • Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and Microsoft Office Suite including Excel.
  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
  • Ability to prepare and maintain accurate, error-free financial and statistical records.
  • Experience with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, and Excel.
  • Commitment to learn and retain Cornell-specific accounting software (currently ACCPAC) and HR related systems (Workday).
  • Ability to organize and manage diverse workload focusing on identified priorities.
  • Ability to communicate clearly verbally and in writing in English, and to understand and effectively carry out standard programs and instructions.
  • Ability to work cooperatively, establish and maintain effective working relationships with the members of the Association in order to accomplish planned Association objectives.
  • Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity and the ability to handle confidential, sensitive information.
  • Ability to organize, manage, and prioritize multiple tasks, deadlines, requirements, and priorities to complete work in a timely manner and within established deadlines.
  • Ability to meet acceptable background check standards.
  • Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
  • Ability to work in an office setting, with occasional to frequent distractions and opportunities to demonstrate positive collaboration amongst staff, visitors and the public; and by operating office equipment like a computer, copy machine, etc. without or without a reasonable accommodation.
  • Ability to transport/move supplies and equipment, climb stairs with or without reasonable accommodation.
  • Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
  • Experience relevant to the role of the position.
  • Ability to meet occasional travel requirements associated with this position. A valid NYS Driver’s license with the ability to drive and driving record acceptable for agency insurance coverage are required.
  • Ability to effectively participate in professional team efforts.

Preferred Qualifications:

  • Associates Degree in Business plus 2 years transferable program/functional experience and experience with non-profit is desirable
  • Prior experience in double-entry accounting software
  • Prior knowledge of HR and payroll systems
  • Notary Public
  • Knowledge of accounting and record-keeping procedures for youth programming.
  • Knowledge of 4-H Youth Development Programs and related procedures.

Equal Opportunity Employment

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO,

Protected Veterans, and Individuals with Disabilities.


This is a non-exempt, full-time position, 40 hours per week position.

Pay Rate Type: Hourly


Review of applications will begin immediately. Position will remain open until qualified pool of candidates is obtained.

Applicants need to attach/upload a resume to the online application in either Microsoft Word or PDF format. In the “Experience” section of your application, use the Paperclip icon to search for file(s) or use the “Drop Files Here” box to manually drag document(s) into your application. Once the application is submitted you will not be able to change your submission or add attachments.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to the Applying for a Job (External Candidate) document for additional guidance.

Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.

Contact Valerie at vs324@cornell.eduwith questions.

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so that you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-2117, or via email at:

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.


Jane Kraus
Assistant to Executive Director
516-433-7970 Ext. 16

Last updated August 3, 2018